Using Password Recovery Software for MS Office

by Albert Von McZeally Albert Michael McZeally Alvin McZeally Alice McZeally

If you have a computer and are connected to the Internet then your computer is at risk of having files stolen. While most of the files you have may be innocuous, if there is any personal information in them such as birthdays, social insurance numbers or financial data then you will want to make sure this information is protect from prying eyes. The easiest way to do this is to password protect your documents.

Anyone who keeps financial data such as credit card or bank account numbers should ensure they password protect their documents. Additionally, if you work in an office and handle sensitive information about your company or any of your clients these documents should be protected as well. Doing so can save you a lot of trouble should the files fall into the wrong hands.

Now that we have covered how to keep your documents safe, what happens if you lose or forget the passwords? Obviously you dont want to use the same password on every file ” if someone ever guessed the password then all of your files would be at risk. At the same time using a different password every time will make it difficult to remember. Odds are at some point in time you are going to lose a password and need to access your files.

This is where you need a password recovery tool. There are several different types of programs available that can help you get into your files. While some of them are free, you will have much better success with a licensed version of password recovery software as they offer more options and have more streamlined recovery algorithms.

Initially the program will try to open your document using a combination of letters and number to see if it can guess the right password. This may work to gain entry into your files, but if you used a long or complex password that includes a variety of characters and symbols it may not succeed.

The second method is to go through the dictionary systematically and again try to hit on the right word. Most programs will allow you to customize your search and add numbers or symbols within the password if you know that is how you structured it. If neither method has success, then the software can try to disable the password protection on the file itself instead of trying to find the password.

Finally the password recovery software can simply disable the password protection on the file. This is where you want to be careful, as once the password protection is removed then your files are again in danger. Ensure you quickly protect them again once you have got in, and remember the password this time!

Once you have recovered your files, you may want to consider an alternate method keeping track of your passwords so you dont forget them. If you have a mobile or PDA and you can password protect it, then it may be a good place to keep keys to your important files. That way your passwords are close by, but not linked to your computer.

Password protecting your file can be a pain yes but think of the alternative. The next time you are password protecting your MS Office file which include: word, excel, outlook, powerpoint, etc you think if creating a separate secure password protected file to store all your passwords in. This way you can open them all with the simple use of one password.

About the Author:

Albert McZeally has many white papers on office security. If you are interested in learning more about Office Password Recovery, read more of his complete guides or white papers on the subject. Complete information on word recovery software located at Word Password Recovery.

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